Adding a Foreign Language Translation Certification

Does your company need to add foreign language translation versions of forms to an approved product filing? In this week?s Weekly Tip, we are highlighting key aspects of the process to submit the certification for foreign language translations.

The Compact has a process for adding foreign language translations to approved filings: Operating Procedure for the Filing of Certifications for Foreign Language Translations for Product Filings.

Per this procedure, the foreign language versions of the approved forms must be submitted on the Supporting Documentation tab with a certification signed by an authorized officer of the insurer certifying to the accuracy of the translation and the credentials of the translator. Only approved forms may be certified in a foreign language.

To have previously approved forms reopened to file a certification of foreign language translation, please send a Note to Reviewer. Once the filing is reopened, the foreign language version of approved forms and the required certification should be submitted on the Supporting Documentation tab as separate supporting documents, each on their own separate lines. The forms submitted on the Form Schedule for approval must contain only English, because the Compact reviewers are not approving the translation for accuracy.

The forms will be given a status of "Received" and the certification will be "Approved." There are no additional filing fees for only reopening and adding a foreign translation to the Supporting Documentation of an approved filing.

Filers filing this certification should avoid doing the following:

  • A new filing submission should not be made to provide the Compact with the foreign language version of Compact-approved forms.
  • A foreign language form should not be submitted on the form schedule and should not have a new form number. If desired, an additional suffix is permitted to distinguish the translated form from the English version, but it should not be added to the Form Schedule.
  • A new statement of variability should not be submitted for the foreign form, as the previously approved English-language Statement of Variability is already on file.
  • A certification from the translator does not need to be submitted.

If you have any questions regarding this process, or about the Insurance Compact in general, please contact the Insurance Compact Office.

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